A Comparison: 2024’s 10 Best Onboarding Software

July 11, 2024


Written by UJJI Team

A great onboarding process goes a long way in setting the tone for things to come for new employees. It helps them get acclimated to their new work environment, gets them started on their learning journey that equips them to perform well professionally and also helps them envision a future in the organization beyond their current roles. 

While the onboarding process in itself can be a complex one, there are plenty of software tools that help make this process streamlined and stress-free. Here’s our curated comparison of 2024’s 10 best onboarding tools. 

Why Onboarding Software is Essential

Onboarding software plays a vital role in modern HR management. It automates and simplifies the process of integrating new employees into a company, ensuring they feel welcome and prepared from day one. Here are some reasons onboarding software is essential.


By automating repetitive tasks like paperwork, scheduling, and follow-ups, onboarding software significantly reduces the administrative workload for HR teams. This allows HR professionals to focus on more strategic activities, such as employee engagement and development.

Improved Experience 

Onboarding software enhances the new hire experience by providing organized and easily accessible resources. New employees can complete necessary tasks at their own pace and have all the information they need at their fingertips. This helps them feel more prepared and confident as they start their new roles.


Ensuring compliance with legal and organizational requirements is another critical benefit. Onboarding software helps track and manage the completion of necessary documentation and training, reducing the risk of errors and omissions. This ensures that all new hires meet mandatory requirements from day one.

Criteria for Evaluating Onboarding Software

When evaluating onboarding software, it’s important to consider several key factors to ensure it meets your organization's needs. Here are some tips to keep in mind while evaluating onboarding software.

Evaluating Onboarding Software

User Experience and Interface 

The software should be intuitive and easy to navigate for both HR professionals and new hires. A user-friendly interface enhances the onboarding experience and reduces the learning curve.

Automation and Integration Capabilities 

Effective onboarding software should automate repetitive tasks such as form completion and task reminders. It should also integrate seamlessly with other HR systems, such as payroll, benefits, and performance management tools, to streamline workflows and data sharing.

Pricing and Scalability

The software should fit within your budget while providing good value for its features. It’s also important to ensure that the software can scale with your company's growth, accommodating an increasing number of new hires without a decline in performance or an exponential increase in cost.

Analytics and Reporting

Comprehensive analytics and reporting features are important for tracking the progress of new hires, identifying bottlenecks, and continuously improving the onboarding process. Look for software that provides detailed insights and customizable reports.

Compliance and Security

The software should help ensure compliance with legal and organizational requirements by managing documentation and tracking training completion. Robust security measures are also vital to protect sensitive employee information.

Customer Support and Reviews 

Reliable customer support is crucial for addressing any issues that arise. Positive user reviews and testimonials can provide insight into the software’s performance and the vendor’s responsiveness and reliability. Look for feedback on the ease of implementation, ongoing support, and overall satisfaction.

Top 10 Onboarding Software of 2024

Let’s now jump into our list of 2024’s top 10 onboarding software.


BambooHR is a popular HR software known for its user-friendly interface and comprehensive features. It offers an extensive suite of HR tools, including onboarding, applicant tracking, and performance management.

Key Features:

  • Easy-to-use interface
  • Customizable onboarding checklists
  • Seamless integration with other HR tools

Pros and Cons:

  • Pros: Intuitive design, extensive HR features
  • Cons: Limited customization in some areas


Rippling combines HR, IT, and finance into a single platform, automating processes and reducing manual work.

Key Features:

  • Integrated HR, IT, and finance modules
  • Automated workflow for onboarding
  • Comprehensive employee data management

Pros and Cons:

  • Pros: Robust integration, automation capabilities
  • Cons: Higher cost for smaller businesses


Gusto is well-known for its payroll capabilities but also excels in providing a smooth onboarding experience.

Key Features:

  • Integration with payroll and benefits management
  • Automated onboarding checklists
  • E-signature capabilities

Pros and Cons:

  • Pros: Comprehensive HR and payroll integration
  • Cons: Limited advanced HR features


Sapling is designed for mid-sized companies, focusing on automation and customization to streamline the onboarding process.

Key Features:

  • Automated workflows
  • Customizable onboarding templates
  • Integration with other HR systems

Pros and Cons:

  • Pros: High level of customization, strong automation

Cons: May be complex for very small businesses


WorkBright is tailored for remote and mobile onboarding, allowing new hires to complete paperwork from anywhere.

Key Features:

  • Mobile-friendly onboarding
  • Remote document submission
  • Automated reminders

Pros and Cons:

  • Pros: Excellent for remote teams, easy document management
  • Cons: Limited advanced HR features


Talmundo specializes in creating engaging onboarding experiences to ensure new hires feel connected and informed.

Key Features:

  • Interactive onboarding journeys
  • Customizable onboarding plans
  • Analytics and reporting

Pros and Cons:

  • Pros: Engaging and interactive, strong analytics
  • Cons: Higher price point


Enboarder focuses on a human-centric approach, emphasizing personalized and engaging onboarding experiences.

Key Features:

  • Personalized onboarding workflows
  • Engaging content delivery
  • Feedback and analytics tools

Pros and Cons:

  • Pros: High engagement, strong feedback mechanisms
  • Cons: Can be expensive for smaller companies


ClearCompany offers a robust HR platform that integrates seamlessly with other systems and provides powerful analytics.

Key Features:

  • Seamless integration with existing HR systems
  • Customizable onboarding templates
  • Comprehensive analytics

Pros and Cons:

  • Pros: Strong integration, detailed analytics
  • Cons: Can be complex to set up


Trainual combines onboarding with training, ensuring new hires are fully equipped with the knowledge they need.

Key Features:

  • Combines onboarding and training
  • Customizable training modules
  • Easy-to-use interface

Pros and Cons:

  • Pros: Great for training-focused onboarding, easy to use
  • Cons: Limited advanced HR features

Kin HR

Kin HR offers a straightforward and simple onboarding process, ideal for small to mid-sized companies.

Key Features:

  • Simple onboarding workflows
  • E-signature capabilities
  • Customizable onboarding checklists

Pros and Cons:

  • Pros: Easy to use, affordable
  • Cons: Basic features compared to competitors


We hope the quick overviews of our picks for the 10 best onboarding software help make it easier for you to make an informed decision.

An essential part of every great onboarding experience involves training new employees with the knowledge they need to work efficiently and grow professionally. 

We at UJJI specialize in building AI-powered, gamified microlearning pathways that will not only make training more engaging, but will also improve knowledge retention and increase adoption rates. 

Our microlearning pathways are designed to be self-consumed, which means your employees will no longer need supervision as they upskill. Each pathway has in-built quizzes to test what your employees have learnt before they proceed to the next level. 

The UJJI team can work with you to build new training pathways, or gamify your existing training modules as well. Book a demo with us today, and elevate your organization’s onboarding and training experience.

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