Navigating the LMS Market: A Guide to Choosing the Right Platform

May 5, 2023


Written by UJJI Team


As the world evolves, so does the way we learn. The City & Guilds' skills index for 2021 found that 30% of UK employees have yet to receive any official job training in the past five years. However, choosing the right LMS for your organisation can be tough with these many options available. In this article, we'll explore the benefits of an LMS and the factors to consider when choosing the right one for your organisation.

What is a Learning Management System?

A Learning Management System (LMS) is software that manages, delivers, and tracks online courses and training programs. The learning management system software helps organisations manage their training and educational programs efficiently.

The Benefits of a Learning Management System:

The benefits of using an LMS are numerous. First, it enables organisations to provide standardised training programs, which helps to maintain consistency and quality across the board. Second, it offers flexibility in terms of when and where employees can complete training programs, allowing them to learn at their own pace. Finally, an LMS tracks progress and provides detailed reports, enabling organisations to identify areas for improvement and adjust training programs accordingly.

Factors to Consider When Choosing an LMS:

When choosing an LMS, it's important to consider several factors.

  • Firstly, think about the size of your organisation and the number of employees who will be using the system. 
  • Some LMSs are better suited to small businesses, while others are designed for larger organisations. 
  • Secondly, consider the features and functionality of the LMS. Does it offer the specific tools and capabilities you need? 
  • Thirdly, evaluate the ease of use and the level of technical support available.
  • Lastly, think about the cost, as LMSs can vary widely in price.

Identifying Your Needs

Identifying your needs means determining what you want to achieve from the learning management system. Are you looking to upskill your workforce, improve employee retention rates, or increase productivity? Knowing your needs will help you choose a system that meets your specific requirements.

Defining Learning Objectives:

Defining learning objectives involves identifying what you want your employees to learn and how you want them to apply their new knowledge. This step is crucial in determining the effectiveness of the learning management system.

Assessing Training Needs:

Assessing training needs is about understanding the skills gap in your workforce and identifying the training required to close it. This step will help you choose a system that provides the necessary training and support.

Identifying Target Audience:

Identifying the target audience involves understanding who will be using the learning management system. This step helps you tailor the system to meet the specific needs of your employees and improve their learning experience.

Assessing Technical Requirements:

Assessing technical requirements is about understanding the technological infrastructure required to support the learning management system. This step will help you pick a system that works well with your current LMS systems and can grow with your business in the future.

Types of Learning Management Systems

Learning Management Systems (LMS) are essential tools for businesses looking to improve employee training and development. There are four kinds of LMS:

Cloud-Based LMS:

Cloud-based LMS is accessible from anywhere, making it ideal for remote workers. For C-level executives, cloud-based LMS is a great choice for its accessibility and ease of use.

Open-Source LMS:

Open-source LMS is highly customisable, allowing businesses to tailor it to their specific needs. For HRs, open-source LMS is ideal for customising training materials to fit the company's needs.

Integrated LMS:

Integrated LMS works with other software tools, making it easier to manage multiple systems. For founders and startups, integrated LMS provides a cost-effective solution that can work with other software tools. 

Self-Hosted LMS:

Self-hosted LMS is installed on the company's servers, providing complete control over the system. And for businesses with more control needs, self-hosted LMS is the best option.

Features to Consider

To ensure effective learning, you need a system that meets your unique needs. If you're looking for a learning system management, it's important to think about some of the key features that will help you make the right choice.

Course Creation and Management:

Pick a system that lets you make, organise, and give courses to your team without difficulty. This includes course creation tools, the ability to upload external content, and tracking progress.

Reporting and Analytics:

A learning system should provide comprehensive reporting and analytics on course completion rates, performance metrics, and engagement levels. This data can help you make informed decisions on training effectiveness and identify areas for improvement.

User Management and Accessibility:

A system should allow for easy user management and accessibility, including user registration, login, and the ability to assign and manage courses for individuals or groups. Accessibility features should be included for users with disabilities.

Mobile and Offline Learning:

In today's fast-paced environment, it's important to have a system that offers mobile and offline learning options. This allows your team to learn on the go and even in areas with limited internet access.

Integration and Compatibility:

Look for a system that can integrate with your existing technology and software, such as HR systems and video conferencing tools. Compatibility with different devices and operating systems is also essential.

Security and Privacy:

Finally, security and privacy are paramount. Ensure that the system you choose has robust security features, including user authentication and data encryption, and complies with data protection regulations.

Implementing and Integrating Your LMS

Are you ready to take your company's training program to the next level? Implementing a Learning Management System (LMS) is a smart choice, but it can be daunting. Don't worry; we've got you covered.

Setting Up and Launching Your LMS:

First things first, setting up and launching your LMS is a crucial step. You want to make sure that your team and end-users can easily access it and navigate through the platform. But don't stress out. With the right guidance and tools, this process can be a breeze.

Training Your Team and End Users:

Once your LMS is up and running, it's time to focus on training your team and end-users. This will ensure that everyone is comfortable using the platform and taking full advantage of its features. It's essential to provide clear instructions and ongoing support to guarantee a smooth transition.

Integrating with Other Systems and Tools:

The next step is integrating your LMS with other systems and tools. This will help you streamline your training program and make it more efficient. You can link your LMS with your HR system, performance management tools, and even video conferencing software. The possibilities are endless.

Ongoing Maintenance and Support:

Last but not least, ongoing maintenance and support are critical to the success of your LMS. Make sure you have a dedicated team that can address any technical issues and provides ongoing training and support to your team and end-users. This will keep your training program running smoothly and make sure that everyone is up to date with the latest features and best practises.


LMS is an effective tool for enhancing employee training and development. If you want to pick the right LMS (Learning Management System) for your organisation, think about how big your organisation is, what features it needs, how easy it is to use if you can get help if required, and how much it will cost. If you think about these things carefully, you can choose an LMS that is just right for your organisation. This can help your organisation do better overall.

Do you want to make your employee training easier and improve their performance? You can do it by using UJJI with your online Learning Management System. It's a great way to make your training more efficient and effective. With UJJI, you can manage and deliver training content, track employee progress, and analyse data to optimise your training program. 

Say goodbye to manual training processes and hello to a more efficient and effective way of learning. Let UJJI help you take your training program to the next level!


What features to consider in an LMS?

Answer: Look for features such as a user-friendly interface, customisability, mobile responsiveness, gamification options, assessment and reporting capabilities, and integration with other systems.

What type of LMS should I choose for my organisation?

Answer: It depends on your organisation's size, goals, budget, and technical capabilities. Cloud-based LMS can be cost-effective and scalable, while on-premise LMS offers more control and customisation.

How important is LMS support and training?

Answer: LMS support and training are crucial for ensuring a smooth implementation and adoption of the system. Look for an LMS provider that offers comprehensive support, training materials, and a responsive customer service team.

What are the security and privacy considerations when choosing an LMS?

Answer: Look for LMS providers that comply with industry standards for data security and privacy, such as ISO 27001 and GDPR. Additionally, ensure that the LMS offers features such as secure login, data encryption, and role-based access control.

How do I evaluate the ROI of an LMS?

Answer: Consider factors such as the cost of the LMS, the time and resources saved by using the system, the impact on learner engagement and performance, and the potential for future growth and scalability. Do a thorough cost-benefit analysis before making a final decision.

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