How To Manage Remote Teams Effectively

March 27, 2023


Written by UJJI Team


The 2020 COVID-19 epidemic brought remote teams to public attention as businesses worldwide closed their physical offices and relocated teams to virtual workspaces so they could securely work from home.

But, the reality is that remote teams have been a developing trend for years, particularly among knowledge workers like developers. FlexJobs reports that 42% of remote employees have been working from home for more than five years, and another 28% have been doing so for three to five years. The Future Workforce Report from Upwork predicts that by 2028, nearly three-fourths of teams will have at least one remote worker. In addition, 75% of remote workers say they want to continue working remotely for the rest of their careers.

If you need help in managing remote teams in your organization, read on to find out what works and what doesn't.

Table Of Content

• What Are Remote Teams?
• Challenges in Managing Remote Teams
• How To Manage Remote Teams?
• Conclusion

What Are Remote Teams?

A remote team is a group of workers who telecommute to work from multiple locations scattered across cities, nations, and continents. The idea of remote teams has been around for some time, and it became more significant as it introduced digital work applications, tools, and ecosystems. Today, remote teams make up a significant portion of the worldwide workforce. Organizations engaged in the information sector can attest to this.

Several companies started slowly through their digital transition a few years ago. However, they can quickly adjust to the unintentional move to remote work arrangements today thanks to the cloud-based technologies and agile processes currently in place.

Well-known companies like Shopify and Twitter are among the leaders in providing remote employment opportunities. Because of virtual offices' benefits, others are starting to do the same. As a result, workers have more convenience regarding commute time and scheduling flexibility. In addition, for businesses, there is the possibility of cost savings on leasing and hiring.

Teams that work remotely have many advantages for the company and the employees. But, if your transition to digitization is still in its early stages, you may encounter many difficulties. You and your team will undoubtedly need help adjusting to the new protocols and processes required in remote work, even with contemporary technology at your disposal.

New work platforms and remote work skills. They must adapt to new work platforms and possess remote work skills. Also, the distinction between job and personal life blurs, adding to the stress.

Handling workers who have never worked remotely will surely be difficult. But, when managed effectively, remote teams can be just as effective and productive as their office-based colleagues.

Challenges in Managing Remote Teams

The difficulties of managing a remote team are growing as people work from home more frequently.

  • Tracking employee performance
  • Lack of unity in the team
  • Difficult to make everyone feel like a team member
  • A lack of an appropriate communication tool
  • selecting the proper personnel
  • Lacking a program for accountability
  • Considering everyone else's time
  • No distinct jobs or responsibilities
  • Creating timetables

How To Manage Remote Teams?

1. Establish Limits for remote employees

Remote teams frequently need boundaries to distinguish between their work and personal lives. Any notifications, chat messages, or emails can disturb someone's sleep or family time because the teammates work from various time zones. Talk about work schedules with each team member while showing them you value their time and respect their privacy. Ensuring every task is easy for everyone will aid in developing strong relationships with employees.

2. Assist when required

With invisibility, it could be difficult for you to meet every employee's needs. However, never let them leave your mind, even if you are out of sight. Every firm often has unforeseen issues with a project, a teammate, or how the work is being done. Recognize the cues your staff may be giving you and assist them if something is seriously bothering them or if they are feeling unwell.

3. Promote and value diversity

Managing distant teams might provide cultural challenges. Misunderstandings and disagreements within multicultural teams cause the teams to become estranged. Managing persons of different races while embracing cultural diversity to promote team development becomes challenging. A straightforward strategy is to observe how individuals from various backgrounds are receptive to criticism, encourage a mindset of celebrating diversity, respect national holidays for your international workforce, and be mindful of all cultural variances.

4. Clearly and earlier set expectations

Expectations apply to all businesses, whether employees are based locally or electronically. Keeping staff informed will help them stay focused on the same objectives. You should make clear expectations regarding work hours, availability, the communication system, timely meetings, important projects and deadlines, scheduled meetings, and email responses.

5. Improve your online communication techniques

Poor communication is a common problem for remote working teams when working on projects. Without effective communication abilities, connecting with your teams in various sectors will always be challenging. And, of course, proficiency in online communication. To avoid confusing the teams, start the conversation quickly and succinctly. Excellent communication is essential in the remote workplace, so improve your writing abilities, speak clearly, and use the appropriate remote collaboration technologies to communicate successfully.

6. Invest in the best software for remote project management

When everything is housed under one roof, your culture of remote teamwork will thrive. And you can accomplish this by using remote team management software to schedule activities, projects, and even personnel. What you can do using project management software is as follows:

  • Be in touch with your dispersed team
  • Keep track of the project's development
  • Keep track of output
  • Keep and control timesheets
  • Real-time information sharing
  • Have conversations
  • In charge of a work list
  • Communicate across time zones


If you are being seated next to someone all day makes knowing them easier. You spend hours together at work and gradually learn to know one other's personalities, as well as our talents and limitations. Nonetheless, you will need to make some effort to get to know your team if you operate remotely.

When you want to know something, you will never know. Make it a point to engage them in conversation so you can discover more about their character. Do not learn about someone that might annoy them. It will help your remote team develop a pleasant culture.

Your team should go global as the market does. Moreover, be sure to know the pulse of your remote team members when managing them. You should be prepared to build a dynamic business with your remote employees if you have the correct advice and strategies for managing remote workers. Finally, remote working can do wonders for your company if you're willing to work a few more minutes and motivate your employees.

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